Leadership Opportunities

Qualifications

• Must be an active member of the International Literacy Association (ILA)

• Must be an active member of the North Carolina Reading Association (NCRA, Inc.) and a local council

• Support the mission and goals of the NCRA, Inc. and ILA

• Must have exhibited leadership qualities in a local reading council by serving as an officer or committee chairperson and/or serving on the NCRA, Inc. Board of Directors (BOD)

• Be familiar with non-profit organization finances

• Be familiar with standard and accepted procedures for maintaining accurate and complete financial organizational records

• Demonstrate the ability to keep accurate financial records

• Upon approval of the Executive Committee, agree to serve on the Board for a term of three years with opportunity for additional 3 year term. Submit application to EC for additional period of service

Benefits

• Ongoing professional development, leadership opportunities, and collegial relationship- building

• Waiver of Registration fees for the annual NCRA, Inc. Conference

• Reimbursement for mileage and hotel (if needed) to attend meetings of the EC and  BOD 

• Expenses paid, up to the specified amount in the budget, to attend the annual ILA conference (or another literacy focused conference of choice) 

Selection Process

• The Executive Committee will seek volunteers and recommendations from the local councils

• The candidate will submit an application for the Executive Committee’s review and approval

• The President will recommend a candidate to the Executive Committee 

• Upon approval of the Executive Committee, serve on the Board for a term of three years with the opportunity for an additional 3-year term. Submit an application to EC for an additional period of service

Role/Responsibilities 

• Fulfill the duties of the treasurer as stated in the NCRA, Inc. Bylaws and Policies and Procedures Handbook

• Attend all NCRA, Inc. Board of Directors (BOD), Executive Committee (EC), and Delegates Assembly meetings If unable to attend a BOD meeting, the Treasurer shall submit to the Secretary the report to be included in the consent agenda

  • Provide current Reimbursement Request Forms to all EC and BOD members via email and/or location on the www.ncreading.org website  

  • The treasurer shall explain the use of forms and requirements for submission:

    • Each expenditure must be coded by budget line items

    • Receipts must be attached for each coded expenditure

    • Expenditures are to be totaled and subtracted from the budgeted amount to show remaining balance in account

• Yearly, add the incoming President to the checking account

  • All transactions by check will require the signatures of the Treasurer and President 

  • Notify EC and BOD in charge of budgeted items when allocated funds have been used or are approaching the budgeted amount. 

• Submit a written financial report at each EC and BOD meeting (treasure will review this and answer questions as needed). 

• Serve as chairperson of the Finance Committee. 

  • Arrange for/Maintain an impartial certified accountant to serve on an ongoing basis to audit and oversee the finances of the organization

  • With the President, schedule Finance Committee meeting to develop a budget annually

  • Keep and maintain accurate accounts of all monies, bills, and payment authorizations of the NCRA, Inc. according to budget line items.

  • Make deposits in a local bank in the name of the "North Carolina Reading Association, Inc."

  • Keep expenditures within the budget. Any expenditure in excess of 10% of the line-item budgeted amount must be approved by the EC and BOD

  • Discuss any yearly renewal expenses with the EC prior to renewing

  • Pay only those bills which are appropriately authorized with expenditures verified by receipts and the Reimbursement Request Form

  • Maintain regular contact with local council Treasurers and Presidents concerning nonprofit and Internal Revenue Service (IRS) regulations and filing obligations, membership dues, and any other monies 

  • Keep payment authorization forms together with itemized bills from vendors and individuals to be submitted to the Budget Committee if requested

  • Purchase and renew Liability and Conference Cancellation insurance to cover all NCRA, Inc. sponsored meetings and events

• Coordinate with the Director of Membership Development and President-Elect any monetary awards provided to local council and awards recipients

• Prepare an annual financial report to be distributed to all in attendance at the Delegates Assembly

• Close out accounts following the last BOD meeting of the fiscal year. The cut-off date for bills and expenses will be May 31.  Any other bills and expenses turned in after that will come out of the following year’s budget

• Require prompt submission of all bills for payment so that the books can be closed by June 1

• Coordinate with the CPA for NCRA, Inc. to provide him/her with the information needed to prepare and file the appropriate IRS forms

  •  The CPA will file the appropriate IRS forms by October 15 (as long as the fiscal year ends on May 31)

• Prior to the completion of the current Treasurer’s term, all information required to complete the duties of the Treasurer shall be passed on to the new Treasurer

• Perform other duties specified by the President